The Role
The Instant Group is looking to hire an Accounts Payable Specialist to support our global operations. This position will be responsible for the accounts payable process and related external and internal correspondence for assigned legal entities within the APAC region with specific focus on the Philippines. This individual must be able to interact within a fast-paced environment and possess excellent verbal and written communication skills.
As an Accounts Payable Specialist, you will play a key role in managing the day-to-day accounts payable responsibilities of a specific entities, ensuring that all supplier invoices and payments are
processed accurately and efficiently.
Department Finance Employment Type Permanent Location Kuala Lumpur Workplace type Hybrid What will you be doing
- Ensure timely and accurate processing of AP invoices.
- Matching of invoices to POs and ensuring all required approval workflows are completed.
- Act as the main point of contact for all invoice and purchase order related queries from suppliers.
- Work with all levels of the organisation to follow up on outstanding queries and approvals to ensure all matters are managed in a timely manner.
- Review of the supplier master records to ensure the data is accurate and complete.
- Supplier reconciliations and analysis.
- Ownership of the month end process for the legal entities
- Clean up and maintenance of the aged AP ledger for the legal entities.
- Assist the accounting department with audit queries, tax compliance as required.
- Assist with implementation of software tools with super user responsibilities for AP, Purchasing and T&E modules.
- Develop and strengthen policies, procedures, and controls.
- Participate in other projects and activities as required
Who are we looking for
- 4+ years relevant work experience including knowledge of local taxation rules and regulations
- Detailed knowledge of the end-to-end Accounts Payable process
- Strong attention to detail with excellent organizational skills while also comfortable with ambiguity
- Strong desire to investigate and solve problems.
- Self-motivated and ability to work independently.
- Excellent communication, collaboration and able to build strong relationships with key internal and external stakeholders.
- Good understanding of the wider accounting team monthly close process.
- Experience working within a fast paced, scaling business.
- Global experience, particularly working with other countries outside of the Philippines, is considered a plus.
- Strong MS Excel Skills.
What's in it for you
- Competitive pay scales reviewed annually
- Discretionary annual company bonus
- Private healthcare and life cover
- Hybrid working with a focus on connectivity, flexibility and bigger relationships as part of our workplace experience strategy
- Bespoke training programmes and our bespoke Instant Learning portal
- Reward Gateway (discounts!)
- Wellbeing Centre
- Global Employee Assistance Programme
- Brilliant colleague recognition scheme, with quarterly and annual Let's Celebrate awards (with great prizes!)
- Generous referral scheme
- Laptop / tech provided
- Early finish on a Friday!
At The Instant Group, we prioritise our people and our clients. We are committed to fostering diversity, equality and inclusion, providing equal opportunities in all aspects of employment. Our goal is a workforce that truly reflects society and our customers, creating an environment where every employee feels respected and empowered. When hiring or promoting from within, we see diverse experiences from a variety of backgrounds and welcome all applications regardless of age, gender, race, ethnicity, sexual orientation, religion, disability status or any other dimensions of diversity. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know. We use AI to help us assess applications fairly and objectively.
About The Instant Group
The Instant Group has been rethinking workspace since 1999 with over 500 experts working globally across more than 175 countries. Instant's digital platforms constitute the world's largest digital marketplace for flexible workspace listing meeting rooms, virtual offices, flexible office space and coworking memberships. Its global team advises on commercial real estate solutions from serviced offices to fully customised managed offices, and consulting services for portfolio and net zero strategies.
Instant's approach enables agility, hybrid working solutions and improved operational resilience for more than 250,000 businesses every year. Clients include Prudential, Booking.com, Shell, Jaguar Land Rover and GSK. Instant has global offices including London, Paris, New York, Hong Kong, Singapore and Sydney.
