The Instant Group are hiring!
We are The Instant Group, where work gets smarter for all: employees, businesses, and the planet.
As the world's largest flexible workspace market, we take pride in...
- Providing over 250,000 organisations around the world with office space, coworking memberships, virtual offices, or meeting rooms
- Delivering the latest flex market data and insights
- Offering expert consulting services on portfolio strategy, procurement and sustainability
- Empowering 20,000+ landlord, operator and investor partners to capture flex workspace demand, boosting revenue (up to 30%) and asset efficiency
By seamlessly connecting supply and demand with data-driven solutions, we redefine work, helping businesses thrive worldwide. We shape the next generation of work so that you can achieve your best work life, every day.
Our clients (Prudential, Booking.com, Shell, Jaguar Land Rover, GSK, Hines...) trust our team across virtual and real-life offices globally, from London, Paris and New York, to Hong Kong, Singapore and Sydney.
Join our dynamic organisation, awarded one of the Best Places to Work in Property and continuously featured in the Sunday Times HSBC International Track 200. Build your career where innovation and connectivity meet, where we solve challenges and grasp opportunities together.
The Role
The Instant Group is looking to hire an Accounts Payable Specialist to support our global operations. This position will be responsible for the accounts payable process and related external and internal correspondence for assigned legal entities within the APAC region with specific focus on the Philippines. This individual must be able to interact within a fast-paced environment and possess excellent verbal and written communication skills.
As an Accounts Payable Specialist, you will play a key role in managing the day-to-day accounts payable responsibilities of a specific entities, ensuring that all supplier invoices and payments are
processed accurately and efficiently.
What will you be doing
- Ensure timely and accurate processing of AP invoices.
- Matching of invoices to POs and ensuring all required approval workflows are completed.
- Act as the main point of contact for all invoice and purchase order related queries from suppliers.
- Work with all levels of the organisation to follow up on outstanding queries and approvals to ensure all matters are managed in a timely manner.
- Review of the supplier master records to ensure the data is accurate and complete.
- Supplier reconciliations and analysis.
- Ownership of the month end process for the legal entities
- Clean up and maintenance of the aged AP ledger for the legal entities.
- Assist the accounting department with audit queries, tax compliance as required.
- Assist with implementation of software tools with super user responsibilities for AP, Purchasing and T&E modules.
- Develop and strengthen policies, procedures, and controls.
- Participate in other projects and activities as required.
Who are we looking for
- Alignment with our company behaviours: Play To Win, Own Your Outcome, Solve It Together, Help Each Other Grow
- 4+ years relevant work experience including knowledge of local taxation rules and regulations
- Detailed knowledge of the end-to-end Accounts Payable process
- Strong attention to detail with excellent organizational skills while also comfortable with ambiguity
- Strong desire to investigate and solve problems.
- Self-motivated and ability to work independently.
- Excellent communication, collaboration and able to build strong relationships with key internal and external stakeholders.
- Good understanding of the wider accounting team monthly close process.
- Experience working within a fast paced, scaling business.
- Global experience, particularly working with other countries outside of the Philippines, is considered a plus.
- Strong MS Excel Skills.
What's in it for you
- Competitive pay scales reviewed annually
- Discretionary annual company bonus
- Private healthcare and life cover
- Hybrid working with a focus on connectivity, flexibility and bigger relationships as part of our workplace experience strategy
- Bespoke training programmes and our bespoke Instant Learning portal
- Reward Gateway (discounts!)
- Wellbeing Centre
- Global Employee Assistance Programme
- Brilliant colleague recognition scheme, with quarterly and annual Let's Celebrate awards (with great prizes!)
- Generous referral scheme
- Laptop / tech provided
- Early finish on a Friday!
At The Instant Group, we prioritise our people and our clients. We are committed to fostering diversity, equality and inclusion, providing equal opportunities in all aspects of employment. Our goal is a workforce that truly reflects society and our customers, creating an environment where every employee feels respected and empowered. When hiring or promoting from within, we see diverse experiences from a variety of backgrounds and welcome all applications regardless of age, gender, race, ethnicity, sexual orientation, religion, disability status or any other dimensions of diversity. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know. We use AI to help us assess applications fairly and objectively.
