Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Purpose
To input and consolidate data, perform reconciliation, prepare monthly financial reports, quarterly budget follow-up reports, attending to queries and assist Team Lead, Accounts and/or Accounts Assistant Manager in any ad hoc task which may arise.
Interrelations
Reporting to Team Lead, Accounts and/or Accounts Assistant Manager and closely working with members of group, Global Payroll Team, Treasury Team and Shipping Team. Also having liaison with vessel Owner, Management Centres in Wilhelmsen Ship Management, Crewing Coordination Centre, Global Procurement Services, Masters of vessels under management, and Manning Agents.
Formal authorities
Communicate with (copy to Team Lead, Accounts and/or Accounts Assistant
Manager).
o Owners reply queries relating to monthly reports, supporting docs,
o Vessel Managers accounting matters,
o Crewing Coordination Centre crew related matters,
o Master portage bills and lube oil reports matters (where applicable),
o Manning Agents disbursements related matters,
o Procurement Team Purchasing and invoicing related matters,
o Global Payroll Group wage related matters,
o Treasury team banking related matters.
To disburse task within the group with the consent of Team Lead, Accounts and/or Accounts Assistant Manager when the need arises.
Post journal entries with regards to:
o Manning Agent Disbursement,
o Owner Disbursement,
o Other accounting entries / adjustments related to financial reports.
Ensure the completeness of the financial checklist prior sending the for review.
Perform fund management to ensure each vessel has sufficient funds to paycommitted liabilities
Main Responsibilities
Preparing funds request to vessel owners and update funds schedule on a monthly basis.
Posting bank related entries via FEBA for non-open item payments.
Performing vessel bank reconciliation on a monthly basis.
Verifying payroll entries on a monthly basis.
Verifying opening balances of onboard cash acc, provision and bond stores.
Verifying all purchases made with cash onboard are supported by original receipt.
Verifying all expenses are supported with proper documents.
Preparation of requisition forms for payment.
Posting entries from manning agent disbursement in the accounting system.
Ensuring expenses are coded accordingly and approved by relevant Crewing
Manager, Vessel Manager and Fleet Manager (where appropriate).
Posting appropriate journal entries (accruals, adjustments, amortization etc).
Verifying the Gard Insurance distribution.
Reconciling vessel balance sheet items on a monthly basis - a few examples aregiven below:
o Advances
o Accounts Payables
o Crew Balance of Wages
o Allotment
o Cash to Master
o Open P.O. lists
o Other balance sheet items
Verifying figure accuracy in online reporting.
Performing analytical review before submission to Management Centers.
Preparing and submitting of monthly reports for vessel owners within the deadlines.
Ensuring supporting documents are adequate and complete.
Maintaining a proper filing for financial statements, bank statements, budgets, other correspondence etc.
Preparing of budget follow up report (comparison of actual against budget figures) where applicable.
Accountabilities
The position will be measured against accurate and timely submission of cash call, monthly report (soft and hard copies) and quarterly budget follow up report.
To ensure that vessel owners and management centres receives prompt reply to queries.
Qualifications
Mandatory requirements
Degree in accounting and/or finance or equivalent in professional accounting body.
Minimum 1 year working experience in a related field.
Additional preferences
Proficient in MS office applications especially MS Excel.
Good command of English.
Process Involvement
Manage Funds Request
Owner Disbursement Account
Disbursement Account
Manning Agent Disbursement Processing
Crew Onboard
Off Vessel
Reporting
Budget Follow Up
Cash to Master
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