Summary of Responsibilities:
The Accounts Payable Officer is responsible for the timely and accurate processing of supplier invoices and ensuring accounts are settled in accordance with agreed payment terms. The role emphasizes delivering exceptional customer service to both internal and external stakeholders while maintaining streamlined and accurate processing of transactions through the AP system. Additionally, the position focuses on continuous improvement to enhance efficiency within the AP process and aligns with the Shared Services team's objectives. Adherence to Procure-to-Pay management practices to support daily business operations is a critical aspect of this role.
Key Responsibilities:
- Accurately process invoices in a timely manner, in compliance with company policies and accounting standards.
- Ensure correct and timely coding of invoices.
- Review all invoices for appropriate documentation and approvals prior to payment.
- Adhere to Delegation of Authorities (DoA) policies.
- Process invoices with 3-way PO matching.
- Correctly index documents in the system (Doclink) with accurate status updates.
- Review and process credit notes, ensuring they are matched to short payments promptly and accurately.
- Reconcile vendor statements to address aged items and resolve discrepancies.
- Prepare vendor payment batches to meet payment terms and optimize Delivered At Place (DAP).
- Conduct monthly reviews of aged payables, ensuring outstanding transactions are cleared quarterly.
- Verify new vendors and update existing vendor records through the system (EFTsure).
- Provide ad hoc support to improve service levels across the business.
- Identify opportunities for process improvements and actively participate in related initiatives.
- Assist with internal and external audit queries and requests.
- Manage supplier and internal inquiries, providing timely and professional responses.
- Maintain thorough and accurate filing and archiving of documents in compliance with company policies and accounting standards.
Required Qualifications and Skills:
- Bachelor's Degree, Postgraduate Diploma, or Professional Degree in Accountancy/Finance, or equivalent qualifications.
- 23 years of experience in a similar role.
- Prior experience in an international MNC or Shared Services environment is advantageous, especially with exposure to Australian and New Zealand markets.
- Strong knowledge of internal controls, operational, and system control procedures.
- Excellent verbal and written communication skills with strong interpersonal abilities to engage with stakeholders effectively.
- Creative problem-solving skills and strong organizational capabilities.
- Self-motivated and dependable, with a proactive learning attitude and a collaborative mindset.
- Ability to manage multiple priorities, work under tight deadlines, and meet deliverables with minimal supervision.
What We Offer:
- Hybrid work arrangement for work-life balance.
- Competitive remuneration, including a 13-month salary.
- Parking allowance.
- Comprehensive medical benefits.
Join Our Team!
If you are a dedicated professional passionate about contributing to a dynamic Accounts Payable function, we encourage you to apply and grow with us. Apply now at [Confidential Information] to embark on this exciting opportunity!
