REPORTING TO: Accounts Manager
To contribute to the planning, monitoring and management of finances. Overall responsibility for the efficient and secure administration of day to day operations.
To assist in the day to day accounting procedures and recording of all financial transactions accurately on the financial software
To maintain and update information held on school databases in particular those relating to finance including recording expenditure and income, payroll information
To produce and access reports for budget holders
To assist in transferring data safely when database systems are introduced and / or changed.
To assist in the setting up and maintaining of archive files and historical data
To assist in the preparation of statistics and management information with regard to finance as required
To assist in the collection, entry and extraction of data required to complete statutory returns.
To process orders ensuring sufficient funds are available beforehand
To process school fee refunds and ensuring all supporting documents are present
To pay invoices within the agreed 30-day period or ensure that every attempt has been made to do this
To process payments following required authorization having been gained and ensuring cheques are signed by relevant signatories
To ensure the safe receipt, handling and banking of monies and cheques received
To oversee the receiving, recording and banking of monies received from students/parents/caretakers
To manage full set of accounts
To assist with the preparation of cash flow calculations and projections as required
To support the Principal to ensure that best value for money is achieved from all purchases; value for money meaning getting what is required in the correct quantity, quality, time and best price
To provide effective and efficient management of school finances, including aspects of budget setting and monitoring, procurement, income receipt, invoicing and VAT processing and claims procedures
To monitor expenditure against budget headings and report any variances across all cost centers
To assist in the monitoring and development of effective systems of financial accountability and control in line with academy financial requirements
To maintain effective financial administration systems in order to provide an efficient support service to all budget holders in school and to offer advice to budget holders to ensure that school achieves best value at all times
To assist with matters relating to accounts and audits regarding preparation and audit of annual accounts
Checking invoices and expenditure items for accuracy including amount and frequency so as to safeguard against errors
To raise cheques and payment transfers for approved payments to suppliers, ensuring that all payments are properly authorized and approved
To liaise with appropriate bodies regarding free school meals and to ensure accurate records are maintained
Using the schools management software, to accurately account for the banking of all income, including lettings, trip money and all monies raised for charity events and to liaise with staff and pupils in respect of school trip payment requirements
This job description sets out the duties of the post at the time it was drawn up. Such duties may vary from time to time without changing the general character of the duties of the level of responsibility entailed.
The College is committed to equality, diversity, safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. All appointments with the College will be subject to references, medical report and an Enhanced Disclosure from the Disclosure and Barring Service, all of which must be satisfactory to the College.
Job Type: Temporary
Contract length: 3 months
Pay: RM3,
- 00 - RM4,000.00 per month
Benefits: - Free parking
Meal provided
Schedule: Monday to Friday
Education:
- Malaysian Special Skills Certificate (Required)
Experience:
* Accounting: 1 year (Required)
