If you have great organisational skills and an excellent ability to multitask, then the position of Admin Executive could suit your interest in the dynamic administrative domain very well. This informative paper will enlighten you on the admin executive job Description, roles and responsibilities, qualifications expected, and salary of a typical admin executive.
Admin Executive Job Role
The admin executive’s job role is integral to any organisation’s success and encompasses numerous duties necessary to function in the establishment’s working environment properly.
They undertake office management that includes managing workplaces, maintaining communication lines, and taking records for recording accurate data. The admin executives are good at scheduling appointments, meetings and trips that help reduce the overloading of the seniors.
The admin executive job description outlines tasks like making a good impression during visitor interaction, handling events, workshop coordination, versatility, good organisational skills, and a capacity to multitask to enhance the organisation’s efficiency and productivity enormously.
Also Read: HR Admin officer Job Description
Key Responsibilities of Admin Executive :
Here are some key admin executive job responsibilities mentioned in the admin executive job description:
- Office Management: Admin Executives oversee the office’s day-to-day operations, ensuring a well-organised and efficient working environment.
- Communication: They facilitate organisational communication by managing emails, phone calls, and inter-departmental correspondence.
- Record Keeping: Admin Executives maintain and update records, files, and databases, ensuring data accuracy and easy retrieval.
- Scheduling: They manage senior staff members’ appointments, meetings, and travel arrangements.
- Supplies and Inventory: Admin Executives monitor office supplies, order new materials, and maintain inventory levels.
- Visitor Management: They greet and assist visitors, ensuring a positive impression of the organisation.
- Coordination: Admin Executive job responsibilities often include coordinating events, seminars, and workshops, handling logistics and arrangements.
Admin Executive Qualifications
Here are the qualifications and skills for an Admin Executive presented in a tabular format:
| Admin Executive’s Qualifications | Key Skills for Admin Executive |
| – Bachelor’s degree in Business Administration or related field | – Excellent organisational skills |
| – Relevant certifications in office management/administration | – Strong time management and multitasking abilities |
| – Proficiency in computer applications (MS Office) | – Effective communication, both written and verbal |
| – Strong communication and interpersonal abilities | – Attention to detail and accuracy |
| – Attention to detail and problem-solving skills | – Adaptability to a fast-paced environment |
| – Adaptability and ability to work in a fast-paced environment | – Problem-solving and critical thinking skills |
| – High level of professionalism and ethics | – Ability to maintain confidentiality |
| – Team player with the ability to collaborate effectively |
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Scope for Admin Executive Jobs in Malaysia
Admin Executive jobs in Malaysia offer a promising scope due to the country’s vibrant business environment and steady economic growth. Here are some key points highlighting the scope for Admin Executive job descriptions in Malaysia:
- Diverse Industries: Admin Executives are in demand across various sectors, including finance, healthcare, technology, manufacturing, and more. This diversity of industries creates a wide range of opportunities.
- Growing Businesses: Malaysia has a growing SME (Small and Medium-sized Enterprises) sector, which often requires administrative support to manage day-to-day operations efficiently.
- Multinational Corporations: Many global corporations have established their presence in Malaysia, providing ample opportunities for Admin Executives to work globally.
- Administration Specialisations: Admin Executives can specialise in areas such as HR administration, facilities management, or executive assistance, expanding their career options.
- Economic Growth: Malaysia’s economy has been steadily growing, attracting foreign investments and leading to increased administrative roles in managing expanding businesses.
- Digitalisation: Adopting digital tools and technologies has created new roles related to digital administration, offering prospects for those with tech-savvy skills.
- Career Advancement: Admin Executives can progress to higher-level administrative roles, such as Office Managers or Administrative Managers, with experience and expertise.
- Stability: Administrative roles are essential for the smooth functioning of organisations, providing job stability even during economic fluctuations.
- Competitive Salaries: Admin Executives in Malaysia typically receive competitive salaries and benefits packages, making it a financially rewarding career.
- Skills in Demand: Skills such as organisation, communication, and computer proficiency are highly valued, making Admin Executives sought-after professionals.
The scope for Admin Executive jobs in Malaysia is promising, offering diverse industry opportunities, career growth potential, and competitive compensation.
Individuals pursuing this career path with the right qualifications and skills can enjoy a fulfilling and stable profession in the Malaysian job market.
Admin Executive Salary in Malaysia
The average salary for an admin executive in Malaysia is approximately RM 30,000 to RM 60,000 per annum, depending on factors such as location, experience, and the company.
City-wise Comparison
|
City |
Average Annual Salary |
|
Kuala Lumpur |
RM 55,000 |
|
Petaling Jaya |
RM 50,000 |
|
Johor Bahru |
RM 45,000 |
|
Penang |
RM 40,000 |
|
Shah Alam |
RM 38,000 |
Industry-wise Comparison
|
Industry |
Average Annual Salary |
|
IT Services |
RM 60,000 |
|
E-commerce |
RM 55,000 |
|
Finance |
RM 50,000 |
|
Healthcare |
RM 45,000 |
|
Manufacturing |
RM 40,000 |
Experience-wise Comparison
|
Experience Level |
Average Annual Salary |
|
Entry-level (0-2 years) |
RM 28,000 |
|
Mid-level (3-5 years) |
RM 40,000 |
|
Senior-level (5+ years) |
RM 60,000 |
Top Companies Comparison
|
Company Name |
Average Annual Salary |
|
Sime Darby Berhad |
RM 55,000 |
|
Shell Malaysia |
RM 50,000 |
|
Petronas |
RM 45,000 |
|
Accenture Malaysia |
RM 60,000 |
|
CIMB Group |
RM 40,000 |
The data indicates that salaries for admin executives in Malaysia are competitive and can vary based on the city and industry. Major metropolitan areas like Kuala Lumpur tend to offer higher salaries compared to other regions. Additionally, sectors such as IT services and e-commerce typically provide more competitive compensation.
Final Thoughts
The Admin Executive job description embodies a multifaceted role vital to an organisation’s operational success.
Admin Executives ensure a seamless workflow with responsibilities spanning office management, communication, record-keeping, and event coordination. Their qualifications, including a bachelor’s degree and relevant certifications, equip them with the skills to excel in this dynamic role.
Admin Executives are pivotal in maintaining an organised and efficient work environment, supporting senior staff members, and contributing to overall productivity. This admin executive Job Description highlights the significance of Admin Executives in enhancing an organisation’s effectiveness and underscores their valuable contributions to the workforce.
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FAQs on Admin Executive Job Description in Malaysia
Q1. What Does an Admin Executive Job Description Include?
Admin executive job description lists roles, responsibilities, duties and qualifications that must be met in such a job. This gives an overall picture of the tasks involved in the job.
Q2. What Are the Key Roles in an Admin Executive Job Role?
An Admin Executive job role involves office management, communication handling, record-keeping, scheduling, and more. Their responsibilities are diverse and crucial for organisational efficiency.
Q3. What Are the Primary Responsibilities mentioned in the Admin Executive Job Description?
These executives monitor the operation’s performance, manage internal communication, keep a record, schedule tasks, and maintain the effectiveness of working zones. These tasks help to ensure that there is order in the organisation.
Q4. How Much is a Typical Admin Executive Salary?
The admin executive salary may differ due to factors such as experience or location of work. Competitive salaries, for instance, are offered on an average scale in line with industry norms.
Q5. What are the Must Have Admin Executive Qualifications?
Most admin executives qualifications include holding a business administration bachelor’s degree and other allied disciplines. Such certifications and skills in office management are usually preferred.
Q6. How Does an Admin Executive Qualification Impact Career Growth?
With the right Admin Executive qualifications (for example, degrees and certificates), one may land an administrative or office management job – e.g., Office Manager or Administrative/Executive Manager.
